There are many ways to share data and collaborate; some are more useful than others. It's usually a good idea to consult with your colleagues and your LSP regarding approaches most appropriate for your needs.
If you need to share data repositories with colleagues, consider a data repository service. These are particularly useful if you will need to provide public access to research data in the future.
- The Penn Libraries Research Data & Digital Scholarship team can help you fulfill grant requirements by providing guidance on data management requirements or recommendations for data repositories.
- Penn's Scholarly Commons (http://repository.upenn.edu/) can be used to share data and publications with colleagues — and ultimately with the public. For more information contact the ScholarlyCommons team.
- Dryad (https://datadryad.org/stash) is an open data publishing platform committed to the open availability and routine re-use of all research data. The University of Pennsylvania has an institutional membership with Dryad, which covers the cost of curation and deposit of up to 300GB of data.
- FigShare (http://figshare.com) offers researchers a way to store up to 20 GB of data privately — or to create research objects that are discoverable, shareable, and citable by the public. The University of Pennsylvania has no affiliation with Figshare.
- See also the options for Permanent Public Repository and for Storage and Big Data.
Other Tools for Sharing
- Any member of the Penn community can use Penn+Box (http://upenn.box.com/) to share files with someone else at Penn.
- Secure storage for data, starting at 50 gigabytes per PennKey.
- You can collaborate in real time with Box Notes.
- You can buy more storage in Penn+Box if you need it.
- Google Drive (https://drive.google.com) lets anyone with a Google or Google@SAS account collaborate on documents in real time. Most Penn students have a Google@SAS account.
- Undergrad and grad students can use Google Sites (Google@SAS sites) for class research projects: https://sites.google.com/a/sas.upenn.edu
- Videoconferencing may be useful for consulting with people in distant locations while viewing data together.
- Skype is a simple way to videoconference with one other person.
- Zoom provides videoconferencing for up to 50 people, with screen sharing. See https://computing.sas.upenn.edu/zoom for information.
- Mailing lists allow colleagues to share brief information by email. Ask your Local Support Provider about getting a mailing list on groups.sas.upenn.edu.
- Secure Share lets you send files securely to other people at Penn. See https://www.isc.upenn.edu/secure-share for information. Secure Share Application: http://secureshare.apps.upenn.edu/
If nothing else serves the purpose, request a custom database designed by IRAD.
As always, consult with your Local Support Provider (LSP) regarding the tools most appropriate for your needs.