ARTS & SCIENCES COMPUTINGThe normal capacity for a Zoom meeting is 300 participants. For large events, you can use either a Large Meeting option (for either 500 or 1000 participants) or use a Webinar. Webinars provide additional functionality for large events. You can see a comparison between Zoom Meeting and Webinar functionality here.
Student Groups, SASgov, and LPSgov now have access to Zoom. Students can contact The Office of Student Affairs (vpul-pennosa@pobox.upenn.edu) to request access for their group and review options for Webinar and Large Meeting add-ons.
SAS Grad Students should contact their Home Department Business Office.
SAS Computing has a small number of Large Meeting and Webinar licenses that we can make available for a fee to groups that occasionally (less than 5 per year) host large events. Groups that host more than 5 large events will do better to buy a dedicated account. Think of it as renting vs buying. See below for the costs associated with each option:
"Rent" for a single event. ~5 business days lead time required
LargeMeeting 500 participants: $119
Webinar 500 participants: $152, with possible additional labor charges for event facilitation
Buy a dedicated account with 3 year committment. ~10 business days lead time required
Please note that if you order an add-on, it is a committment to pay a monthly fee for it through July 2026.
LargeMeeting 500 participants: $595/year
LargeMeeting 1000 participants: $950/year
Webinar 500 participants: $759/year
Webinar 1000 participants: $2,992/year
Webinar 3000 participants: $9,256/year