Automatic replies are used to alert people who correspond with you that you are out of the office. Here are instructions for creating automatic replies to PennO365 email in Outlook for Windows.

1. In Outlook, choose File>Automatic Replies (Out of Office).

   

2. In the Automatic Replies box, select Send automatic replies.

3. Choose Only send during this time range to specify when your out-of-office message should be sent. If you don't set a time period, automatic replies will continue to be sent until disabled manually.

4. On the Inside My Organization tab, enter the away message you want sent to other PennO365 users while out of the office.

   

5. To ensure those not on PennO365 (both within the university and outside of it) are notified of your absence, choose the Outside My Organization tab, check Auto-reply to people outside my organization, then enter the away message you want to send while you are out of the office.

   Select whether you want replies sent to My contacts only (those in your personal Contacts list) or to Anyone outside my organization who sends you a message.

   Click OK to apply your changes.

   

Turn off automatic replies

1. Choose File>Automatic Replies (Out of Office).
   
   

2. In the Automatic Replies box, select Do not send automatic replies and click OK.

If you have any questions, please contact your Local Support Provider.