Eligibility

Most SAS faculty; full time SAS staff; some graduate students

All SAS faculty, staff and students, inlcuding faculty who are not teaching in the current term

Faculty who had accounts reduced to Basic level over the summer will have fully licensed accounts.

Students and others who did not have already have SAS Zoom accounts can create their accounts after 12:00 noon on 8/12/20 by logging in at http://zoom.sas.upenn.edu

SAS may be able to grant Zoom accounts to approved PennKey holders who do not have faculty, staff or student affiliation

Penn members from schools or centers other than SAS should contact their IT department for information on how they can get Zoom accounts

Login

In a web browser:

http://zoom.sas.upenn.edu  or http://sasupenn.zoom.us/signin

Through Zoom desktop or mobile client:

Click Sign In with SSO then enter sasupenn as the company domain

In a web browser:

http://zoom.sas.upenn.edu  or http://upenn.zoom.us

Through Zoom desktop or mobile client:

Click Sign In with SSO then enter upenn as the company domain

At the time of the migration, all users will be signed out of Zoom and need to sign in using the new process

Meeting links

Meeting links are in this format:
http://sasupenn.zoom.us/j/123456789

Meeting links are in this format:
http://upenn.zoom.us/j/123456789

Existing meeting links in the sasupenn.zoom.us format will continue to work.

New meeting links will be in upenn.zoom.us format

Existing meeting passcodes will not change; existing meeting links that include embedded passcodes will continue to work

New opportunities will be available to limit access to meetings to Penn-affiliated people. See https://computing.sas.upenn.edu/zoom-authenticated-users

Recordings

Cloud recordings are stored in the Zoom user account in the “Recordings” area.

Cloud recording links are in this format: https://sasupenn.zoom.us/rec/share/abcd1234etcetc

Both local and cloud recording are available

Cloud recordings are stored in the Zoom user's account in the “Recordings” area for 120 days.  https://computing.sas.upenn.edu/zoom-recording-retention

Cloud recording links are in this format: https://upenn.zoom.us/rec/share/abcd1234etcetc

Both local and cloud recording are available

Links to existing recordings in the sasupenn.zoom.us format will continue to work.

New links will be in the upenn.zoom.us format.

New opportunities will be available to limit access to recordings to Penn-affiliated people.

Meeting Capacity

Max. 500 participants per meeting

Max. 300 participants per meeting

Users who need more than 300 participants will be able to buy extra large meeting capacity. See https://computing.sas.upenn.edu/zoom-add-on

User Profile

Most information in the user profile will remain the same.

Personal Meeting ID and Personal Link will display in the upenn.zoom.us format  But the sasupenn.zoom format links will continue to work

Email address for the Zoom account will be in the form of pennkey@upenn.edu

The Zoom email address in the pennkey@upenn.edu format is the primary user identity in Zoom.

You will use this when inviting Alternative Hosts, pre-assigning students in breakouts, or otherwise identifying most other Penn Zoom users.  

User Settings

You should review all your account settings after the migration.  Some may have changed

Initial settings will be based on default values as configured in the new Penn account.

Individual users will be able adjust many  settings according to personal preference.  But some settings will be locked and cannot be changed by users. 

Webinar Accounts

Several SAS groups have purchased Zoom webinar accounts that are not attached to the sasupennsasupenn.zoom account

Webinar accounts are available through the upenn.zoom account.  For rental and purchasing information, see https://computing.sas.upenn.edu/zoom-add-on

Groups with their independent webinar accounts can contact instructional-support@sas.upenn.edu to set up new webinar accounts through the upenn.zoom account

SAS Computing has a small number of Large Meeting and Webinar licenses that we can make available for a fee to groups that occasionally (less than 5 per year) host large events.

To request a license, complete the form at the bottom of this page https://computing.sas.upenn.edu/zoom-add-on

Alternative Host & Scheduling Privileges

Some Zoom users have set Alternative Host for their meetings.

Some Zoom users have designate people to schedule Zoom meeting on their behalf

Alternative Hosts and Scheduling Privilege relationships will NOT be carried forward through the migration.

Users will need to re-invite Alternative Hosts or re-assign Scheduling Privileges

When inviting Alternative Hosts or assigning Scheduling Privileges, invite people based on their Zoom username <pennkey>@upenn.edu 

Integration with Canvas and Panopto

Instructors manually paste links to meetings and recordings into Canvas.

Instructors manually upload recordings into Panopto to share with students through Canvas

The integration of Zoom with Canvas and Panopto integrations makes it easier to schedule Zoom meetings, invite students and share recordings with students.  See details