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Prior to migration on 8/11/20
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After migration on 8/11/20
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Comments
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Eligibility
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Most SAS faculty; full time SAS staff; some graduate students
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All SAS faculty, staff and students, inlcuding faculty who are not teaching in the current term
Faculty who had accounts reduced to Basic level over the summer will have fully licensed accounts.
Students and others who did not have already have SAS Zoom accounts can create their accounts after 12:00 noon on 8/12/20 by logging in at http://zoom.sas.upenn.edu
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SAS may be able to grant Zoom accounts to approved PennKey holders who do not have faculty, staff or student affiliation
Penn members from schools or centers other than SAS should contact their IT department for information on how they can get Zoom accounts
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Login
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In a web browser:
http://zoom.sas.upenn.edu or http://sasupenn.zoom.us/signin
Through Zoom desktop or mobile client:
Click Sign In with SSO then enter sasupenn as the company domain
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In a web browser:
http://zoom.sas.upenn.edu or http://upenn.zoom.us
Through Zoom desktop or mobile client:
Click Sign In with SSO then enter upenn as the company domain
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At the time of the migration, all users will be signed out of Zoom and need to sign in using the new process
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Meeting links
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Meeting links are in this format: http://sasupenn.zoom.us/j/123456789
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Meeting links are in this format: http://upenn.zoom.us/j/123456789
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Existing meeting links in the sasupenn.zoom.us format will continue to work.
New meeting links will be in upenn.zoom.us format
Existing meeting passcodes will not change; existing meeting links that include embedded passcodes will continue to work
New opportunities will be available to limit access to meetings to Penn-affiliated people. See https://computing.sas.upenn.edu/zoom-authenticated-users
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Recordings
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Cloud recordings are stored in the Zoom user account in the “Recordings” area.
Cloud recording links are in this format: https://sasupenn.zoom.us/rec/share/abcd1234etcetc
Both local and cloud recording are available
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Cloud recordings are stored in the Zoom user's account in the “Recordings” area for 120 days. https://computing.sas.upenn.edu/zoom-recording-retention
Cloud recording links are in this format: https://upenn.zoom.us/rec/share/abcd1234etcetc
Both local and cloud recording are available
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Links to existing recordings in the sasupenn.zoom.us format will continue to work.
New links will be in the upenn.zoom.us format.
New opportunities will be available to limit access to recordings to Penn-affiliated people.
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Meeting Capacity
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Max. 500 participants per meeting
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Max. 300 participants per meeting
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Users who need more than 300 participants will be able to buy extra large meeting capacity. See https://computing.sas.upenn.edu/zoom-add-on
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User Profile
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Most information in the user profile will remain the same.
Personal Meeting ID and Personal Link will display in the upenn.zoom.us format But the sasupenn.zoom format links will continue to work
Email address for the Zoom account will be in the form of pennkey@upenn.edu
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The Zoom email address in the pennkey@upenn.edu format is the primary user identity in Zoom.
You will use this when inviting Alternative Hosts, pre-assigning students in breakouts, or otherwise identifying most other Penn Zoom users.
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User Settings
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You should review all your account settings after the migration. Some may have changed
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Initial settings will be based on default values as configured in the new Penn account.
Individual users will be able adjust many settings according to personal preference. But some settings will be locked and cannot be changed by users.
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Webinar Accounts
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Several SAS groups have purchased Zoom webinar accounts that are not attached to the sasupennsasupenn.zoom account
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Webinar accounts are available through the upenn.zoom account. For rental and purchasing information, see https://computing.sas.upenn.edu/zoom-add-on
Groups with their independent webinar accounts can contact instructional-support@sas.upenn.edu to set up new webinar accounts through the upenn.zoom account
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SAS Computing has a small number of Large Meeting and Webinar licenses that we can make available for a fee to groups that occasionally (less than 5 per year) host large events.
To request a license, complete the form at the bottom of this page https://computing.sas.upenn.edu/zoom-add-on
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Alternative Host & Scheduling Privileges
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Some Zoom users have set Alternative Host for their meetings.
Some Zoom users have designate people to schedule Zoom meeting on their behalf
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Alternative Hosts and Scheduling Privilege relationships will NOT be carried forward through the migration.
Users will need to re-invite Alternative Hosts or re-assign Scheduling Privileges
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When inviting Alternative Hosts or assigning Scheduling Privileges, invite people based on their Zoom username <pennkey>@upenn.edu
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Integration with Canvas and Panopto
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Instructors manually paste links to meetings and recordings into Canvas.
Instructors manually upload recordings into Panopto to share with students through Canvas
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The integration of Zoom with Canvas and Panopto integrations makes it easier to schedule Zoom meetings, invite students and share recordings with students. See details
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